Frequently Asked Questions
- Why can’t I change line 1?
Line 1 is the same as line 9 from last year’s report and is inserted automatically. If you need to make an adjustment to last year’s membership count, perhaps because you’ve carried out a membership audit, please use line 2c if you need to increase last year’s figure, or line 5c if you need to decrease it.
- Can I just copy the membership numbers from the church conference papers?
Probably not. Most churches report membership numbers since the last church conference in these papers. For this report, we are concerned with calendar year reporting. There shouldn’t be much difference, however, and you should be able to reconcile the final numbers easily by looking at activity since the date of your church conference.
- We are a multi-ethnic church. How should we report the ethnicity of our congregants?
The number of people with multiple ethnicities is growing each year, making it harder to complete lines 9a to 9g. If you can easily determine the ethnicity of individuals, please use the individual lines, but line 9g (multi-racial) may be used as required.
- How should I count average worship attendance?
First, the worship attendance at every weekly worship service should be counted – it doesn’t have to be a Sunday. Saturday, or even Wednesday, worship counts equally if those are primary worship opportunities for those who attend. Anybody who was in any part of your worship service should be counted. For ease of future integration with Vital Signs, you’ll probably find it helpful to use the same definition in both systems.
- Who count as constituents?
It may be easier to consider who is not a constituent! Any professing members on the active church roll should be counted in line 9. Any baptized persons, children or adults, who have not yet become professing members should be counted on line 12. All others associated with your congregation are your constituents and should be counted on line 13. You may also find this document from GCFA to be helpful in understanding membership and worship numbers.
Christian formation and other small groups
- How do I count people?
Lines 15-19 (19 is a total line) ask for the total number of people involved in any Christian formation groups (whether Sunday or otherwise) - in various age groups. Please count each person once only!
Line 20 asks for the average weekly attendance in Sunday groups. Line 21 asks for the number of individuals who attended Vacation Bible School in 2015
- What about groups?
Line 22 and 23 ask for the number of ongoing groups (not participants) for Sunday and other groups. Line 24 asks for the number of groups which do not meet for the whole year - or were one-off groups.
- Does this carry over from Vital Signs?
No. Vital Signs asks for a somewhat broader number - people and groups for each week. This may be useful to determine if your entries in Ezra are roughly accurate, but please don't rely on these numbers for the annual return.
- How do I count UMVIM participation?
On line 27.a, report the number of UMVIM teams on which people from your church participated - whether those were organized by your church or not.
On line 27.b, report the number of individuals who participated on these teams - counting each person once!
Please count only teams affiliated with United Methodist Volunteers in Mission on these lines. Other mission participation should be reported on line 28.
- What about participation in other mission activities?
On line 28, report the number of individuals (counted only once each) who participated in mission activities, other than UMVIM, whether organized by the local church or not. However, please only count those associated with the local church - i.e. members or constituents - not others who may choose to participate.
- How do I count those served?
To the best of your ability, please count each person served once only. For example, if you have a food pantry ministry, please count each person served once only - whether they showed up each week or just once. Although aggregate numbers are easier to obtain, counting each person once only offers a better, more comparable, view of mission outreach.
- How do I determine the market value of church-owned land etc.?
There is no necessity to obtain a professional appraisal of value every year - although it is recommended on a regular basis. A best-effort estimate of value is all that is required. Note that parsonages which are being rented out should be included on line 32, not line 31.
- Where are the amounts our church paid to the conference treasurer for apportionments and other causes entered?
These will be supplied by the Conference Treasurer after the close of the year. We will post a notice on the web when these are available to view.
- Should all church income and expenditure be entered?
Yes, with few exceptions. If your church acts as a "pass-through" for some other organization - perhaps a conference mission team or a local non-profit - amounts for these activities should not be reported. Similar activities which are wholly part of a local church should, however, be included.
- Can I verify that all expenditure has been included?
Yes. The total of all entries on lines 43 through 59, together with the amounts sent directly to the Conference Treasurer for apportionments and other causes, should approximate your total church expenditure.
- Can I verify that all income has been included?
Yes. The total of all entries on lines 62 through 64 should approximate your total church income from all sources.
- We share premises with a Fellowship or other new United Methodist congregation. Do we include their data too?
Assuming that they are completing their own statistical returns, no! If in doubt, please contact Adrian or Clare.
- Where did lines 35 to 42 and 45 go?
These are the lines that record amounts sent to the Conference Treasurer for apportionments, Special Sundays and other UM causes. These will be supplied after conference accounts for the previous year have been closed and reconciled.
- What is a capital campaign?
A capital campaign is a fundraising effort for a project that exceeds 10% of the church property value. Monthly payments on the church mortgage are not (normally) considered to be funded from capital campaign income.
- NEW! How do I record amounts withdrawn from endowments or memorial funds?
Amounts withdrawn from endowment or other non-budget funds need not be recorded (the income was already recorded when received). However, the expenditure incurred using these funds should be recorded on Table 2 on the appropriate line - often line 59 for capital or building works.
- Is there a list of instructions for each line in the tables?
Yes, there is! Click here to download.
- Can I get the forms in a language other than English?
Forms are available in both Spanish and Korean from the GCFA web site. Please note, however, that these differ slightly from the conference forms and should only be considered to be a guide.
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