Los Altos UMC - Executive Assistant to Senior Pastor


Position Description: Executive Assistant provides broad-based support to the senior pastor of a large and dynamic United Methodist Church in the Silicon Valley.  Ensures smooth day-to-day operation of the senior pastors office and performs special projects as assigned. Will coordinate the communication and follow-up of pastoral care requests from a diverse and multi-generational congregation.

The ideal candidate will be experienced in handling a wide range of administrative support tasks. This person must be well organized, flexible and enjoy the administrative challenges of supporting a busy executive. Must have a caring spirit and willingness to reach out to those in need. Past experience working with or for a church or not-for-profit organization preferred.






  • Hourly, non-exempt position
  • Salary commensurate with experience
  • Full-Time, Monday Friday 8:30AM 5PM
  • Campus location in Los Altos



Job Details

  • Strong written and oral communication, grammar, and editing skills
  • Detail-oriented and well organized
  • Energetic, mature, positive person who can work independently
  • Discretion, diplomacy and excellent judgment in regards to confidential information
  • Caring spirit; willing to reach out to those in need
  • Proficient in use of MS Office Suite
  • Proficient in use of internet communication tools and social networking
  • Reliable and punctual
  • Team player

  • Manage appointment calendar
  • Preview, screen and organize email messages
  • Manage personal access to the senior pastor
  • Edit articles, letters, and other communications
  • Make travel arrangements
  • Plan events
  • Perform administrative duties such as copying/faxing/filing documents, preparing outgoing correspondence, and creating expense reports as needed.
  • Manage the receipt and distribution of pastoral care requests
  • Maintain Pastoral Care database
  • Facilitate meetings of the Pastoral Care team

Address: 655 Magdalena Ave

Phone: 650-948-1083

Email: hr@laumc.org